JPS Industries, Inc. SUMMARY PLAN DESCRIPTION For The Flexible Benefits Program Dependent Care Spending Account Program Health Care Spending Account Program Amended and Restated Effective January 1, 2004
The
Flexible Benefits Program
Expenses for insurance,
health care, or day care costs may consume a significant portion of your yearly
budget. JPS Industries, Inc. (“JPS”) has
adopted several benefit plans which, taken together, are designed to help
provide you and your family with financial assistance in meeting these
expenses.
JPS sponsors three
related benefit plans for its employees:
JPS
Industries, Inc. Flexible Benefits Program
JPS
Industries, Inc. Dependent Care Spending Account Program
JPS
Industries, Inc. Health Care Spending Account Plan
This booklet describes
the terms and benefits of these plans as of January 1, 2004. The JPS Industries, Inc. Flexible Benefits
Program acts as an "umbrella" over several pretax benefit options,
such as coverage under one of the Corporation's Group Medical Plans or Other
Group Insurance Plans. The JPS
Industries, Inc. Dependent Care Spending Account Program and the JPS
Industries, Inc. Health Care Spending Account Program, which are under the
umbrella, offer you the option to use before-tax dollars to pay certain
expenses which you would otherwise pay with after-tax dollars. This plan structure provides you with a
substantial reduction in the cost of each benefit. For purposes of this summary plan description, the JPS
Industries, Inc. Flexible Benefits Program and its underlying expense
reimbursement plans will be collectively referred to as the "Flexible Benefits
Program" or the "Plan," unless the context indicates reference
to a specific plan.
Under the Plan, you will
be able to choose benefits that best fit your needs and those of your
family. You may purchase benefits or be
reimbursed for benefit expenses with a portion of your income before federal income
or social security taxes are withheld.
The money you set aside is also exempt from most state income taxes and,
in some cases, local income taxes.
Because your taxable income is reduced, you pay less in taxes--and that
can mean more money for you to spend or save.
JPS wants you to be able
to take advantage of every available benefit under the Plan to the extent
appropriate for your situation. To do
this, you must understand the many options available to you. This summary plan
description is intended to present a general and informative overview of the
Plan. You should read it carefully so
that you understand the provisions of the Plan and the benefits available to
you. We want you to be fully informed
before you enroll in the Plan and while you are a Participant. You should direct any questions you have to
the Plan Administrator.
There are Plan documents on file with the Plan Administrator
which you may review if you desire. All
matters of Plan administration are, in all respects, governed by the Plan
documents. In the event there is a
conflict between this summary plan description and the Plan documents, the Plan
documents will control. JPS Industries, Inc. reserves the right to change or
discontinue the Plan at any time.
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Table of
Contents |
Flexible Benefits Program at a Glance........................................................................... 1
Joining the Plan........................................................................................................................ 3
Who is eligible to join the Plan?................................................................................................ 3
When may I join the Plan?........................................................................................................ 3
When are the election periods for our
Plan?.............................................................................. 4
What is the enrollment procedure?............................................................................................ 4
May I change my elections during the plan
year?....................................................................... 4
When will my participation in the Plan
end?............................................................................... 7
What happens if my employment ends during
a plan year?......................................................... 7
Contributions............................................................................................................................. 8
How are Group Medical Plan and Other
Group Insurance Plan contributions made?.................. 8
How are health care spending account and
dependent care spending account
contributions made?............................................................................................................. 8
How much may I elect to contribute to the
Plan?....................................................................... 8
Do limitations apply to participants who
are highly compensated?.............................................. 9
Will my reimbursement accounts earn
interest?........................................................................ 10
What if I don’t spend the entire amount in
my reimbursement accounts?................................... 10
Qualified Expenses................................................................................................................ 11
Health Care Spending Account............................................................................................... 11
Dependent Care Spending Account........................................................................................ 12
Pretax Premium Payment........................................................................................................ 13
Request for Reimbursement.............................................................................................. 14
How do I request reimbursement of health
care or dependent care expenses?......................... 14
What if my request for reimbursement is
denied?..................................................................... 15
COBRA Continuation Coverage..................................................................................... 18
What is “COBRA continuation coverage”?............................................................................. 18
Who are “Qualified Beneficiaries”?......................................................................................... 18
What is a “Qualifying Event”?................................................................................................. 18
Which Qualified Beneficiaries are eligible
for COBRA continuation coverage?......................... 19
What notices are required for COBRA
continuation coverage?............................................... 19
How do I elect COBRA continuation
coverage?..................................................................... 19
How long can a Qualified Beneficiary
continue COBRA coverage?......................................... 19
Your Rights Under ERISA................................................................................................. 20
Summary.................................................................................................................................... 22
Plan Summary List................................................................................................................ 23
Flexible Benefits
Program at a Glance
Who Can Join
The Plan is generally for individuals
who: (a) are active full-time or
part-time employees of JPS Industries, Inc. and affiliated employers that adopt
the Plan ("your employer"); and (b) normally work (or are paid) for at
least 30 hours a week.
Elections
Before the beginning of each plan year, your
employer will announce an election period.
During the election period, you must complete an election form on which
you may elect to set aside part of your pay to cover your estimated
out-of-pocket costs for the benefits offered through the Flexible Benefits
Program for the coming year. Your
employer will set aside the amount you designate from your pay before federal
and state income taxes and Social Security taxes are calculated.
Benefits You May Choose
You may choose to receive your entire
salary in cash, or to have your employer apply a portion of your before-tax pay
to one or more of the flexible benefits:
■
Health Care
Expense Reimbursement
■
Dependent
Care Reimbursement
■
Pretax
payment of Group Medical Plan premiums.
■
Pretax
payment of premiums for Other Group Insurance Plans (currently life
insurance).
Paying for Your Benefit
Choices
The amount you contribute will be
withheld from your before-tax pay and applied toward the benefits you
choose. Premiums for the Group Medical
Plan and Other Group Insurance Plans will be paid directly by the Plan
Administrator. Amounts you designate
for reimbursement of qualified expenses will be accounted for in separate
reimbursement accounts. You may file
claims for reimbursement after incurring qualified expenses.
Since payroll deductions are made on a before-tax
basis, taxes are less and take home pay will increase for most
participants. Let’s look at an example
of how this works:
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How
Your Flexible Benefits Program Works |
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Employee’s Annual
Income: $30,000 |
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Before Plan |
After Plan |
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Bimonthly income |
$1,250 |
$1,250 |
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Minus qualified expenses* |
0 |
195 |
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Taxable income |
$1,250 |
$1,055 |
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Minus withholding
taxes** |
-293 |
-249 |
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Net take-home pay |
$ 957 |
$ 806 |
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Plus tax-free
reimbursements |
0 |
195 |
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Net spendable income |
$ 957 |
$1,001 |
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Tax savings |
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$ 44 |
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_______________________________________________________ |
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* Estimated bimonthly expenses: Dependent day care Health care expenses
not covered by another plan Group Medical Plan premiums Total |
$ 100 35
60 $ 195 |
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** Withholding status assumed to be married
with one allowance; Social Security federal, and state (South Carolina)
withholding. |
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Because of these tax advantages, the Flexible
Benefits Program is regulated by the Internal Revenue Service. Therefore, you must follow the Plan’s rules
for elections, reimbursement, and forfeitures.
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Joining the Plan |
Who is eligible to join the Plan?
The Flexible Benefits Program is generally
available to individuals who: (a) are active
full-time or part-time employees of JPS Industries, Inc. and affiliated
employers that have adopted the Plan; and (b) normally work (or are paid) for
at least 30 hours a week. However,
certain individuals are not eligible to participate. They include individuals designated or otherwise classified by
your employer as the following:
■
Leased
employees (as defined in the Internal Revenue Code);
■
Independent
contractors, notwithstanding any subsequent reclassification of such individual
by any entity;
■
Individuals
paid by a third party that is unrelated to your employer; and
■
Employees
whose employment is governed by the terms of a collective bargaining agreement
unless such agreement expressly provides for coverage by this Plan.
The above exclusions are based on the
classification of the worker as designated by the employer, in its sole
discretion, and will continue to apply notwithstanding subsequent
reclassification by a court or government agency of competent jurisdiction.
You may choose to participate in the
Group Medical Plan or Other Group Insurance Plan without participating in the
Flexible Benefits Program. However, you
must be eligible and choose to participate in the Flexible Benefits Program
before you may elect to participate in either the Health Care Spending Account
Program or the Dependent Care Spending Account Program.
When may I join the Plan?
If you are an eligible employee (as
described above), you may join the Flexible Benefits Program on the first day
of the month following or coincident with the completion of 90 days of
employment with the employer. Eligible
employees may participate in the Health Care Spending Account Program after
completion of one year of service with the employer. Coverage under a specific group medical plan or other group
insurance plan may be delayed in accordance with the documents governing those
plans.
If you do not join during your initial
election period, you must wait until the next regular election period to join,
unless you experience a “change in status event” or other qualifying event
before the next regular election period or you qualify under the special
enrollment provisions of the Health Insurance Portability and Accountability
Act of 1996 (“HIPAA”). See the section
on the next page called “May I change my elections during the plan year?”
When are the election periods for our
Plan?
You are required by federal law to
choose, during an “election period,” whether or not to participate in the
Plan. Your initial election period will be the 30 day period prior to the date
you meet the Plan’s eligibility requirements.
You may re-enroll in the next regular election period. For each plan year, the regular election period will be December 1 to December 31 or such
other period as determined by the Plan Administrator. If you experience a change in status event or other event that
the Plan treats as allowing an election change, or you qualify for special
enrollment under HIPAA, you will have a special
election period beginning on the date of the change in status or other
event, or HIPAA special enrollment event, and ending 30 days later.
What is the enrollment procedure?
You must complete an enrollment form each
year, even if you choose not to participate in the Plan. Return your enrollment form before
the beginning of each plan year. If
you do not return an enrollment form, you will be deemed not to have made any
election under the Health Care Spending Account Program and the Dependent Care
Spending Account Program, but your previous year's elections under the group
medical and other group insurance plan(s) will remain the same. Your employer may use a combined
enrollment form for the Flexible Benefits Program and the Group Medical Plan(s).
Note that if you decide to participate in
the Dependent Care Spending Account Program, you will be required to provide
the name, address, and taxpayer identification number or Social Security number
of the dependent care provider. If you
are unable to provide this information, participation in the Dependent Care
Spending Account Program may be denied.
May I change my elections during the plan
year?
Federal regulations require that once you
have enrolled, you cannot change your decision during the year except in the
following circumstances:
■
Change
in Status Event. You may revoke your election of a qualified
benefit (health care reimbursement, dependent care reimbursement, and pre-tax
payment of insurance premiums) under the Plan and make a new election if you
experience a “change in status event.”
Currently, federal law considers you to have a “change in status event”
if:
P
You get
married, divorced, legally separated, or you have your marriage annulled.
P
Your spouse
or child dies.
P
You have a
child, adopt a child, or have a child placed for adoption.
P
Any of the
following events that change your employment status or that of your spouse or
your dependent: a termination or
commencement of employment; a strike or lockout; a commencement of or return
from an unpaid leave of absence; and a change in worksite. In addition, if the eligibility conditions
of a cafeteria plan or other employee benefit plan of the employer of you, your
spouse, or your dependent depend on the employment status of that individual
and there is a change in that individual’s employment status with the
consequence that the individual becomes (or ceases to be) eligible under the
plan, then that change constitutes a change in employment status.
P
Your
dependent satisfies or ceases to satisfy the requirements of an unmarried dependent.
P
You, your
spouse, or your dependent has a change in place of residence.
Other events may be designated as changes
in status events by the Internal Revenue Service in its regulations. You should direct any questions about change
in status events to the Plan Administrator.
Any change in your election must be consistent with the change in status
event and must be made within 30 days of the event.
■
Change
in Cost or Coverage of Benefits other than Health Care Spending Account
Benefits. You may change an existing election, or make
a new election, for the remainder of the plan year with respect to your
coverage under the pre-tax insurance premium benefit and dependent care spending
account benefit (but not the health care
spending account benefit) in the following circumstances:
P
If the cost
you are charged for a benefit significantly increases or significantly
decreases during the plan year, you may make a corresponding change in election
under the Plan. Changes that may be
made include commencing participation in the Plan for a benefit with a decrease
in cost, or in the case of an increase in cost, revoking an election for that
coverage and either receiving similar coverage on a prospective basis or
dropping coverage if similar coverage is not available. In the case of benefits under the dependent
care spending account program, the cost change must be made by a dependent care
provider who is not your relative.
P
If
you, your spouse, or dependent have a
significant curtailment of coverage under a plan during a period of coverage
that is not a loss of coverage, you may revoke your election for that coverage
and elect to receive similar coverage on a prospective basis. If you, your spouse, or dependent have a significant
curtailment of coverage that is a loss of coverage, you may revoke your
election and elect either to receive similar coverage on a prospective basis or
drop coverage if no similar option is available.
P
If a new
benefit option or other coverage option is added to the Plan, or if coverage under
an existing benefit or coverage option is significantly improved during the
plan year, you (whether you previously made an election under the Plan) may
revoke your election and elect coverage under the new or improved benefit
option on a prospective basis.
P
You may
make a prospective election change that corresponds with a change made under
another employer plan if the other plan permits participants to make mid-year
election changes or participants may elect a period of coverage under the other
plan that is different from the period of coverage under the Plan.
P
You may
make a prospective election to add coverage for yourself, your spouse, or
dependent if you, your spouse, or dependent lose coverage under any
governmental or educational group medical plan.
You must change your election within 30
days of receipt of written notice from the Plan Administrator of the
significant change in cost, curtailment, or coverage of the benefit originally
elected or the addition or improvement of a benefit option, or within thirty
(30) days of written notice by a plan administrator of a change in coverage
under another employer plan or loss of coverage under a governmental or
educational group medical plan.
■
Judgment,
Decree or Order. If you receive a judgment, decree or order
resulting from a divorce, legal separation, or change in legal custody,
including a Qualified Medical Child Support Order (“QMCSO”), that requires
accident or health coverage for your dependent(s), you may be allowed to change
your election to comply with the order.
You may terminate coverage for a child only if the order requires your
spouse, former spouse or other individual to provide coverage for the child and
that coverage is, in fact, provided. You
must make a new benefit election within 30 days of receipt of the judgment,
order or decree. Plan participants and
beneficiaries can obtain, without charge, a copy of the QMCSO procedures from
the group medical plan administrator(s).
■
Family
and Medical Leave Act. If you take leave under the Family and
Medical Leave Act (“FMLA”), you may be allowed to change your election of group
medical plan coverage as provided under the FMLA.
■
Entitlement
to Medicaid or Medicare. If you, your spouse, or your dependent
become entitled to coverage under Part A or Part B of Title XVIII of the Social
Security Act (Medicare) or Title XIX of the Social Security Act (Medicaid),
other than coverage consisting solely of benefits under Section 1928 of the
Social Security Act (the program for distribution of pediatric vaccines), you
may be allowed to cancel or reduce coverage of such person under a group medical
plan. Also, if you, your spouse, or
dependent loses eligibility for such coverage, you may be allowed to commence
or increase coverage of such person under a group medical plan.
■
Special
Enrollment Periods under HIPAA.
P
If you,
your spouse, or your dependent are covered under another group medical plan or
have other health insurance coverage at the time coverage under your employer's
group medical plan is offered, you decline coverage under your employer's group
medical plan, and you state in writing at that time that you declined coverage
under your employer's group medical plan because of the other coverage, and
you, your spouse, or your dependent subsequently lose such coverage, you may be
allowed to change your election as provided under HIPAA provided you give
notice within 30 days after the date the other coverage expires.
P
If a person
becomes a dependent of a participant (or an employee who is eligible to become
a participant) through marriage, birth, adoption, or placement for adoption,
the spouse or dependent (or you if you are not already covered under your
employer's Group Medical Plan), you may change your election as provided under
HIPAA within 30 days of the marriage, birth, adoption, or placement for
adoption. Such enrollment will be
effective as of the dependent’s birth, date of adoption (or placement for
adoption), as applicable; and in the case of marriage, the enrollment will be
effective the first day of the first month beginning after the date the
completed request for enrollment is received.
When will my participation in the Plan
end?
While it intends to maintain the Plan
indefinitely, JPS Industries, Inc. may amend the Plan, discontinue any or all
benefits under the Plan, or terminate the Plan at any time for any reason.
Generally, your participation in the Flexible
Benefits Program, Dependent Care Spending Account Program and Health Care
Spending Account Program will end on the earlier of:
■
When you
leave your employment with JPS or other participating employer.
■
When you
are no longer eligible to participate in the Plan.
■
When the
Plan is terminated.
■
When your
election expires or is revoked by you.
In the event your participation ends,
your coverage under the various benefits provided by the Plan will be governed
by the provisions of the specific plans in which you are a participant. The documents given to you explaining those
benefits describe their termination provisions. You may be allowed to continue your Group Medical Plan coverage
under federal law (COBRA). You may also
have the option of continuing your coverage under the Health Care Spending
Account Program, provided you keep contributing to it. However, your contributions would be made
with after-tax dollars. See “COBRA
Continuation Coverage” below.
What happens if my employment ends during
a plan year?
Subject to applicable COBRA continuation
requirements, if you terminate employment, you will be ineligible to participate
for the remainder of the plan year. Your election will terminate on your last
day of employment. If you are rehired,
you may rejoin the plan when you again satisfy the eligibility
requirements. However, if you are
rehired within the same plan year, you generally may not make a new election
until the next regular election period.
You may submit claims for qualified expenses
incurred during the year of termination and prior to your termination date to
the extent of the balance of amounts withheld prior to your date of
termination, less the amount of any benefits previously paid from your
reimbursement account(s) during the plan year.
Claims must be submitted before March 31 of the next year. Any amounts remaining in your account(s)
after this date will be forfeited.
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Contributions |
How are Group Medical
Plan and Other Group Insurance Plan contributions made?
During each regular election period, you
may elect benefit coverages for yourself and your dependents under the Group
Medical Plans and/or Other Group Insurance Plans. An amount equal to the insurance premiums or other costs for the
benefit coverages you elect will be withheld from your salary and applied
directly to such benefit costs. Should
the cost of coverage under the Group Medical Plans and/or Other Group Insurance
Plans change during the plan year, the Plan Administrator has the authority to
change your salary reduction election to the amount required to pay the new
cost.
How are health care spending account and
dependent care spending account contributions made?
During each election period, you decide
how much of your salary to place in your health care spending and dependent
care spending accounts for the next plan year.
The money you designate for reimbursement of dependent care or health
care expenses will be subtracted from your pay (before taxes are calculated)
and set aside in a reimbursement account(s).
As you incur qualified dependent care and health care expenses
throughout the plan year, you pay them out of your own pocket. Then you may file claims and your employer
will reimburse you with tax-free dollars from the appropriate reimbursement
account.
Because you are lowering your taxable
income, you save on income taxes and Social Security taxes. Your future Social
Security benefits may be reduced at retirement because Social Security taxes
are not withheld on your contributions to the Plan. For most people, however, the current tax savings offset any
future lower Social Security benefits.
How much may I elect to contribute to the
Plan?
During each election period, you should
consider what your qualified expenses are likely to be for the coming
year. It may be helpful to review your
health care and dependent care costs for recent years. Also consider any changes that may occur
during the coming year that may affect your expenses. Follow these easy steps to calculate your Plan contribution:
Step 1: Select
a level of coverage under the designated group insurance benefits that best fits
your family’s needs.
Step 2: Decide
how much of your salary you want to set aside for other benefits. Remember, the amount you elect will be
deducted from your pay in equal installments during the year.
The Flexible Benefits Program and federal
law limit the amount you may set aside for each of the benefits offered under
the Plan:
■
Your maximum contribution per year for health
care reimbursement is an amount set by the Plan Administrator before the
beginning of each Plan Year.
■
If you are
not married, your maximum
contribution per year for dependent care reimbursement may not exceed the
lesser of:
P
Your earned
income for the plan year, or
P
$5,000.
■
If you are
married, your maximum contribution
per year for dependent care reimbursement may not exceed the least of:
P
Your earned
income for the plan year,
P
Your
spouse’s actual or deemed earned income for the plan year, or
P
$5,000,
($2,500 if married and filing separate income tax returns).
■
Your maximum contribution per year for
payment of group insurance plan costs is the cost of coverage for you and your
family in the plan(s) in which you have enrolled.
“Earned income” is more fully described
in the Plan documents. If you have any
questions about the maximum amount of your elections, you should contact the
Plan Administrator.
It is important to plan carefully. If your qualified expenses during the plan
year are less than the amount you allocate to your reimbursement accounts, the
balance of your accounts will be forfeited.
Once you enroll in the Plan, you are committed to those benefit
elections for the entire plan year, unless you experience an event that enables
you to change your election during the year (see Section called “May I change
my elections during the plan year” on pages 4-7 above).
Do limitations apply to participants who
are highly compensated?
Under the Internal Revenue Code, “highly
compensated participants” and “key employees” generally are participants who
are officers, shareholders, or highly paid.
You will be notified by the Plan Administrator each plan year if you are
a highly compensated participant or a key employee. If you are within these categories, your contributions and
benefits may be limited so that the Plan as a whole does not unfairly favor
highly compensated participants, key employees, or their families. Federal tax laws state that a plan will be
considered to unfairly favor key employees if they as a group receive more than
25% of all of nontaxable benefits provided under our Plan.
Plan experience will dictate whether
contribution limitations on highly compensated participants or key employees
will apply. You will be notified of
these limitations if you are affected.
Will my reimbursement accounts earn
interest?
No interest or other earnings will be
credited to your reimbursement accounts.
Except as provided by law, all amounts in reimbursement accounts will be
the property of JPS until paid out pursuant to the terms of the Plan.
What if I don’t spend the entire amount
in my reimbursement accounts?
Under Internal Revenue Service rules,
money you put into your reimbursement accounts that is not used to cover
qualified expenses incurred during the plan year cannot be returned to
you. The deadline for submission of
reimbursement requests for expenses incurred during a plan year is March 31
of the next year. Federal law requires
that the balance of your contributions be forfeited after the deadline. Because
forfeiture is possible, you must carefully evaluate the amount you elect to
contribute to the Plan.
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Qualified Expenses |
If you elect to participate in the Health
Care Spending Account Program or the Dependent Care Spending Account Program, a
separate reimbursement account for health care expenses or dependent care
expenses will be established for you.
Since Group Medical Plan costs and Other Group Insurance Plan costs are
paid as costs or premiums become due, reimbursement accounts are not necessary
for pretax payment of those costs. The
annual amounts you have elected will be spread out evenly during the year and
withheld each pay period.
HEALTH CARE SPENDING ACCOUNT
The health care spending account is
designed to help you pay for qualified health care expenses that are not
covered under any other plan. These
expenses might include the cost of medical, dental, vision, and hearing
services and supplies.
You may elect to reduce your pay by any
amount up to the maximum amount designated by the Plan Administrator for the
Plan Year to pay for qualified health care expenses. You may be reimbursed for qualified health care expenses up to
the amount you elected for the full plan year.
Health care expenses reimbursed through the Flexible Benefits Program cannot also be claimed as a deduction for
income tax purposes.
What are the requirements for “qualified health
care expenses”?
Qualified health care expenses must:
■
Be incurred
by you, your spouse, or your dependent;
■
Be incurred
during the plan year, while you are a participant;
■
Be
considered health care expenses by the Internal Revenue Service; and
■
Not be eligible for payment through any
health insurance or other plan.
The Plan Administrator, in its sole
discretion, may determine whether an over-the-counter drug or product will be
considered a qualified health care expense for purposes of reimbursement under
the Plan. Generally, an
over-the-counter drug or product will be considered a qualified health care
expense if it is used to alleviate or treat an existing personal injury or
sickness, and an over-the-counter drug or product that is “merely beneficial to
general health” will not qualify for reimbursement. However, a "general health" over-the-counter drug or
product may be a reimbursable expense if it has been recommended in writing by
a physician to alleviate or treat an existing medical condition and you provide
appropriate written documentation to the Plan Administrator. In order for an over-the-counter drug or
product to be reimbursed, you must provide the Plan Administrator with a
receipt from the provider that includes the name of the drug or product, the
amount of the purchase, and the date of purchase. If the above-required documentation is not provided, the
over-the-counter drug or product will not be reimbursed under the Plan.
Premiums paid for other health plan
coverages for you, your spouse, or your dependents are not qualified health
care expenses.
DEPENDENT CARE SPENDING ACCOUNT
The dependent care spending account is
designed to help you pay for qualified dependent care expenses that make it
possible for you and your spouse to work.
It also may be used to help pay for the care of a disabled spouse or
dependent.
You may elect to reduce your salary to
pay for qualified dependent care expenses by any amount up to the maximum
described on page 9. No reimbursement
will exceed the balance of your dependent care reimbursement account at the
time of the reimbursement. Dependent
care expenses reimbursed through the Flexible Benefits Program cannot also be claimed as a credit for
income tax purposes.
What are the requirements for “qualified dependent
care expenses”?
Under the Plan you will be reimbursed
only for qualified dependent care expenses meeting all of the following
conditions:
■
The
expenses are incurred during the plan year, while you are a participant;
■
Each
individual for whom you incur the expense is a dependent under age 13 whom you
are entitled to claim as a dependent on your federal income tax return, or a
spouse or other tax dependent who is physically or mentally incapable of caring
for himself or herself;
■
The
expenses are incurred for the care of a dependent described above, or for
related household services, and are incurred to enable you to be gainfully
employed;
■
If the
expenses are incurred for services outside your household, they are incurred
for the care of a dependent under the age of 13, or who regularly spends at
least 8 hours per day in your household;
■
If the
expenses are incurred for services provided by a dependent care center (i.e., a
facility that provides care for more than 6 individuals not residing at the
facility), the center complies with all applicable state and local laws and
regulations;
■
The
expenses are not paid or payable to a child of yours under age 19 at the end of
the year in which expenses are incurred; and
■
The
expenses are not paid or payable to an individual for whom you or your spouse
is entitled to a personal tax exemption as a dependent.
PRETAX PREMIUM PAYMENT
The Flexible Benefits Program is designed
to help you pay the cost of coverage for you and your family under a Group
Medical Plan and or Other Group Insurance Plan sponsored by JPS. You may elect to reduce your pay by the cost
of the coverages you choose. You may
not make premium payments for other accident or health insurance plans through
the Plan. Pretax payments made through
the Flexible Benefits Program cannot also
be claimed as a credit or deduction for income tax purposes.
What Group Medical Plan and Other Group
Insurance Plan benefits are offered through the Flexible Benefits Program?
The
Flexible Benefits Program covers the Group Medical Plans sponsored by JPS. You and JPS share in the cost of the Group
Medical Plans. In addition, the
Flexible Benefits Program includes payment of the cost of coverage for you
under Other Group Insurance Plans, which currently include life insurance. This life insurance is not sponsored by
JPS. JPS allows a third-party insurance
company to make this coverage available to employees and offer a way for you to
enjoy tax advantages by paying for that coverage under the Plan. Through the Flexible Benefits Program, you
may enjoy tax advantages while you help pay for your coverage. These lists of benefits available may change
from time to time. The Plan
Administrator will notify you in the event the lists change.
|
Request for
Reimbursement |
A portion of the amounts you elect for
qualified health care and dependent care expenses will be allocated to your
reimbursement account(s) each pay period and reimbursed to you upon
request. Claims for benefits provided
under a Group Medical Plan or Other Group Insurance Plan should be submitted in
accordance with the respective claims procedures found in each of the plans’
policies. Please see the Plan Administrator if you have a question concerning
the claims administration procedures for those plans.
How do I request reimbursement of health
care or dependent care expenses?
When you want to be reimbursed, you
simply submit a claim form and the required attachments to the Plan
Administrator. Claim forms are
available from your Plan Administrator.
Reimbursement payments will be made as soon as administratively
feasible.
Health Care Expenses:
■
To submit a
claim for health care expenses, you must provide a statement from the medical
provider (e.g., the doctor, hospital, or drug store) showing that the nature of
the health care expense, the date incurred, the amount of the expense, and a
statement that such expenses are not payable through insurance or another
reimbursement plan.
■
Claims for reimbursement
of over-the-counter drugs or products must include a receipt from the provider
that indicates the product name, the date of purchase, and the amount.
■
In addition
to the requirements above, a claim for reimbursement of the cost of over-the-counter
drugs or products that might otherwise be considered “merely beneficial to
general health” must include written documentation from the treating physician indicating
that the over-the-counter drugs or products are needed to alleviate or treat an
existing medical condition.
■
The Plan
Administrator, in its sole discretion, may deny any claim for an
over-the-counter drug or product if such drug or product does not fall within a
reasonable interpretation of Revenue Ruling 2003-102 and the Internal Revenue
Service's general guidelines.
Dependent care expenses:
■
To submit a
claim for dependent care expenses, you must provide a statement from the
dependent care service provider showing for whom the expenses were incurred,
the amount of the expense, and the date(s) the expenses were incurred.
Only expenses incurred while you are a
participant and during the applicable plan year may be reimbursed. Reimbursement payments generally are made in
a manner similar to your employer’s payroll practice.
The Plan Administrator must respond to
your request for reimbursement of dependent care expenses within 90 days
following the date you submit your claim (within 180 days under special
circumstances, in which case you will be informed of the circumstances requiring
the extension in writing prior to the end of the initial 90-day period).
The Plan Administrator must respond to
your request for reimbursement of health care expenses within a reasonable
time, but not later than 30 days following the date you submit your claim
(unless special circumstances necessitate an extension of handling time). If special circumstances require additional
time for handling the claim, you will be notified in writing prior to the end
of the initial 30 day period that an extension of no more than fifteen (15)
days is required. The notice of extension
will specify the special circumstances requiring the extension; the date by
which the Plan expects to render a decision, and any additional information
required to resolve the claim. You have
45 days to provide the specified additional information.
If your claim for benefits is denied, the
Plan Administrator will provide you with a written or electronic notice setting
forth:
■
The
specific reason or reasons for the denial;
■
Specific
reference to pertinent Plan provisions on which the denial is based;
■
A
description of any additional material or information necessary for the
claimant to perfect the claim and an explanation of why such material is
necessary; and
■
An
explanation of the Plan’s claim review procedures, including a statement of
your right to bring a civil action under Section 502(a) of the Employee
Retirement Income Security Act of 1974 (“ERISA”) following a denial or review,
and
■
In the case
of a claim for reimbursement of health care expenses under the Health Care
Spending Account Program, if the denial is based on an internal rule,
guideline, protocol or other similar criterion, a statement that such rule,
guideline, protocol or criterion was relied upon in making the denial and that
a copy of it will be provided free of charge to you upon request.
On or before January 31 of each year, your
employer will furnish each participant who has received a dependent care
expense reimbursement during the previous year a written statement showing the
amount of such reimbursement(s). This
information will be included on your Form W-2 tax statement.
What if my request for reimbursement is
denied?
If the Plan Administrator denies your
request for reimbursement, you or your representative (authorized in writing by
you) may submit a written request to the Plan Administrator for review of the
claim within 60 days following receipt of a denial of a claim for dependent
care expenses (or within 180 days following receipt of a denial of a claim for health
care expenses under the Health Care Spending Account Program). During this review process, you may submit
written comments and other information relating to your claim and you will have
reasonable access to, and copies of, all documents and other information
relevant to your claim free of charge.
Any items you submit to the Plan Administrator will be considered
without regard to whether the items were considered in the initial benefit
determination.
A document, record, or other information
is considered relevant to your claim if it:
■
was relied
upon in making the claim determination;
■
was
submitted, considered, or generated in the course of making the claim
determination, without regard to whether it was relied upon in making the claim
determination;
■
demonstrates
compliance with the administrative processes and safeguards designed to ensure
and to verify that claim determinations are made in accordance with Plan
documents and that Plan provisions have been applied consistently with respect
to all claimants; or
■
in the case
of health care expenses, constitutes a statement of policy or guidance with
respect to the Plan concerning the denied claim.
If your claim for health care expenses
under the Health Care Spending Account Program is denied, you may submit your
written request for review within 180 days following receipt of notification of
the denial. In addition, the review of
a denied health care claim must be conducted by a Plan fiduciary different from
the fiduciary who originally denied your claim and who is not a subordinate to
the fiduciary who originally denied your claim. If the original denial of your claim was based on a medical
judgment, the reviewing fiduciary must consult with an appropriate health care
professional who was not consulted on the original claim and who is not
subordinate to someone who was. The
review must identify any medical or vocational experts consulted on the
original claim. You may request, in
writing, a list of those medical or vocational experts.
Within 60 days following your request for
review of a denial of health care expenses (or within 120 days of your request
for review of denied dependent care expenses under special circumstances, in
which case you will receive written notice of the circumstances requiring the
extension prior to the end of the initial 60-day period), the Plan
Administrator will, after providing you with a full and fair review, render its
final decision in writing or electronically to you.
The notice shall include:
■
The
specific reason or reasons for the denial;
■
The
specific Plan provisions on which the denial is based;
■
A statement
that, upon request and free of charge, you will be provided reasonable access
to, and copies of, all information relevant to your claim; and
■
A
statement of your right to bring a civil action under Section 502(a) of ERISA.
In the case of a decision on
review of a claim for health care expenses under the Health Care Spending
Account Program, the notice will also include the following:
■
If the
denial is based on an internal rule, guideline, protocol or other similar
criterion, a statement that such rule, guideline, protocol or criterion was
relied upon in making the denial and that a copy of it will be provided free of
charge to you upon request; and
■
The
following statement: “You and the Plan
may have other voluntary alternative dispute resolution options, such as
mediation. One way to find out what may
be available is to contact your local U.S. Department of Labor office and your
State insurance regulatory agency.”
You
must fully complete the claims review procedures described above before you (or
any person claiming rights through you) may begin any legal or equitable action
in connection with a claim for benefits under the Plan.
JPS
and any persons acting in a fiduciary capacity at the direction of JPS shall
have the maximum legal discretion to make decisions concerning the operation
and administration of the Plan including, but not limited to, the provision or
denial of benefits and factual determinations related thereto, and such
decisions shall not be subject to further review unless determined to be an
abuse of JPS’s discretion.
|
COBRA Continuation
Coverage |
What is "COBRA
continuation coverage"?
COBRA refers to a federal law that
enables certain "Qualified Beneficiaries" to have the opportunity to
continue coverage under the health care flexible spending account program upon
the occurrence of a "Qualifying Event" that would otherwise result in
such person losing coverage under that program. For purposes of this Summary Plan Description, "COBRA
continuation coverage" means your right, or your spouse's and dependents'
rights, to continue to be covered under the health care flexible spending
account program offered under the Flexible Benefits Program.
Who are "Qualified
Beneficiaries"?
A "Qualified Beneficiary" is
any person who, at the time of a Qualifying Event, is a participant or a spouse
or dependent of a participant covered under the health care flexible spending
account program offered under the Flexible Benefits Program. The term Qualified Beneficiary also includes
children born to or placed for adoption with a participant during the period of
COBRA continuation coverage. An
individual who fails to elect COBRA continuation coverage within the election
period described below shall not be considered a Qualified Beneficiary.
What is a
"Qualifying Event"?
Any of the following will be considered a
"Qualifying Event" if it would otherwise cause the Qualified
Beneficiary to lose coverage under the health care flexible spending account
program:
■
Death of a
covered employee
■
Termination
(other than by reason of gross misconduct) of the covered employee or reduction
of his or her hours of employment
■
Divorce or
legal separation of a covered employee
■
A covered
employee's becoming entitled to receive Medicare benefits under Title XVIII of
the Social Security Act (Part A, Part B, or both)
■
A change of
a dependent child to nondependent status under a group health plan
■
(In the
case of a retired employee) the employer filing for Chapter 11 bankruptcy
Which Qualified
Beneficiaries are eligible for COBRA continuation coverage?
A Qualified Beneficiary may elect to
continue to be covered under the health care flexible spending account program
for the remainder of the plan year in which a Qualifying Event occurs only
if, as of the date of the Qualifying Event, the maximum health care
flexible spending account benefit available to the Qualified Beneficiary for
the rest of the plan year exceeds the maximum amount that the health care
flexible spending account program can require as payment for the COBRA
continuation coverage for the remainder of the plan year. COBRA continuation coverage is not available
to a Qualified Beneficiary who does not meet the preceding requirement.
What notices are
required for COBRA continuation coverage?
The following notices are required upon
occurrence of a Qualifying Event if COBRA continuation coverage is available to
a Qualified Beneficiary:
■
In the case
of termination or reduction of hours, death, entitlement to Medicare, or
Chapter 11 bankruptcy, the Plan Administrator shall furnish each Qualified
Beneficiary with written notification of the termination of regular coverage
and his or her right to elect continuation coverage.
■
In the case
of divorce or legal separation, or a dependent child ceasing to be a dependent
child under the group health plan (as more specifically described above), a
Qualified Beneficiary must notify the Plan Administrator within 60 days of the
Qualifying Event.
How do I elect COBRA
continuation coverage?
When a Qualifying Event occurs, any
Qualified Beneficiary entitled to COBRA continuation coverage shall have a
period to elect continuation coverage which begins on the date the coverage
terminates, is of at least 60 days duration, and which ends not earlier than 60
days after the later of (i) the date coverage terminates, or (ii) the date a
required notice is given of continuation coverage rights.
How long can an eligible
Qualified Beneficiary continue COBRA coverage?
■
Lapse of
Continuation Coverage Period. COBRA continuation coverage for an eligible
Qualified Beneficiary will terminate as of the last day of the plan year during
which the Qualifying Event occurred.
Further continuation coverage under the health care flexible spending
account program is not available.
■
Automatic
Termination of Continuation Coverage. COBRA continuation coverage will
automatically cease if (1) JPS no longer offers group health coverage to any of
its employees, (2) the required premium for continuation coverage is not paid
within 30 days of the date due, (3) after COBRA continuation coverage is
elected, a Qualified Beneficiary becomes covered under another group health
plan that does not exclude or limit coverage for a preexisting condition of
such individual, or (4) after COBRA continuation coverage is elected, a
Qualified Beneficiary becomes entitled to receive benefits under Medicare.
|
Your Rights
Under ERISA |
As a participant in the Plan, you are
entitled to certain rights and protections under the Employee Retirement Income
Security Act of 1974 (ERISA). ERISA
provides that all Plan participants are entitled to:
Receive
Information About Your Plan and Benefits
■
Examine,
without charge, at the Plan Administrator’s office and at other specified
locations, such as work sites and union halls, all Plan documents, including
insurance contracts, and a copy of the latest annual report (Form 5500 Series)
filed by the Plan with the U.S. Department of Labor and available at the Public
Disclosure Room of the Employee Benefits Security Administration.
■
Obtain,
upon written request to the Plan Administrator, copies of all documents
governing the operation of the Plan, including insurance contracts, and copies
of the latest annual report (Form 5500 Series) and updated summary plan
description. The Plan Administrator may
make a reasonable charge for the copies.
■
Receive a
summary of the Plan’s annual financial report.
The Plan Administrator is required by law to furnish each participant
with a copy of the summary annual report.
Continue
Group Medical Plan Coverage
Continue health care coverage for
yourself, spouse or dependents if there is a loss of coverage under a group medical
plan as a result of a qualifying event.
You or your dependents may have to pay for such coverage. Review this summary plan description and the
documents governing the plan on the rules governing your COBRA continuation
coverage rights.
Reduction or elimination of exclusionary
periods of coverage for preexisting conditions under your group medical plan,
if you have creditable coverage from another plan. You should be provided a certificate of creditable coverage, free
of charge, from your group medical plan or health insurance issuer when you
lose coverage under the plan, when you become entitled to elect COBRA
continuation coverage, when your COBRA continuation coverage ceases, if you
request it before losing coverage, or if you request it up to 24 months after
losing coverage. Without evidence of
creditable coverage, you may be subject to a preexisting condition exclusion
for 12 months (18 months for late enrollees) after your enrollment date in your
coverage.
Prudent
Actions by Plan Fiduciaries
In addition to creating rights for Plan
participants, ERISA imposes duties upon the people who are responsible for the
operation of an employee benefit plan.
The people who operate your Plan, called “fiduciaries” of the Plan, have
a duty to do so prudently and in the best interest of you and other Plan
participants and beneficiaries. No one, including your employer or any other
person, may fire you or otherwise discriminate against you in any way to
prevent you from obtaining a benefit or exercising your rights under ERISA.
Enforce
Your Rights
If your claim for a benefit is denied or
ignored, in whole or in part, you have a right to know why this was done, to
obtain copies of documents relating to the decision without charge, and to
appeal any denial, all within certain time schedules.
Under ERISA, there are steps you can take to enforce the above rights. For instance, if you request a copy of Plan documents or the latest annual report from the Plan and do not receive them within 30 days, you may file suit in a Federal court. In such a case, the court may request the Plan Administrator to provide the materials and pay you up to $110 a day until you receive the materials, unless the materials were not sent because of reasons beyond the control of the Plan Administrator. If you have a claim for benefits which is denied or ignored, in whole or in part, you may file suit in a state or Federal court after you have exhausted all administrative remedies. In addition, if you disagree with the Plan’s decision or lack thereof concerning the qualified status of a domestic relations order or a medical child support order, you may file suit in Federal court.
If it should happen that Plan fiduciaries
misuse the Plan’s money, or if you are discriminated against for asserting your
rights, you may seek assistance from the U.S. Department of Labor, or you may
file suit in a Federal court. The court
will decide who should pay court costs and legal fees. If you are successful, the court may order
the person you have sued to pay these costs and fees. If you lose, the court may order you to pay these costs and fees;
for example, if it finds your claim is frivolous.
Assistance
with Your Questions
If you have questions about your Plan,
you should contact the Plan Administrator.
If you have any questions about this statement or about your rights
under ERISA, or if you need assistance in obtaining documents from the Plan
Administrator, you should contact the nearest area office of the Employee
Benefits Security Administration, U.S. Department of Labor, listed in your
telephone directory or the Division of Technical Assistance and Inquiries, Employee
Benefits Security Administration, U.S. Department of Labor, 200 Constitution
Avenue, N.W., Washington, D.C. 20210.
You may also obtain certain publications about your rights and
responsibilities under ERISA by calling the publications hotline of the Employee
Benefits Security Administration.
|
Summary |
The money you earn is important to you
and your family. You need it to pay
your bills, enjoy recreational activities, and save for the future. Our Flexible Benefits Program will help you
keep more of the money you earn by lowering the amount of taxes you pay. The Plan is the result of our continuing
efforts to find ways to help you get the most for your earnings.
If you have any questions about your
plan, please contact the Plan Administrator.
|
Plan
Summary List |
|
Plan Name |
JPS
Industries, Inc. Flexible Benefits Program, including JPS Industries, Inc. Health
Care Spending Account Program and JPS Industries, Inc. Dependent Care
Spending Account Program |
|
Employer Name and Address |
JPS
Industries, Inc. Park
Central One, Suite 202 555
North Pleasantburg Drive Greenville,
South Carolina 29607 (864)
239-3900 A complete list of employers who have adopted the plan may
be obtained by participants and beneficiaries upon written request to the
Plan Administrator, and is available for examination by participants and
beneficiaries as required by Department of Labor regulations. Participants and beneficiaries may receive
from the Plan Administrator, upon written request, information as to whether
a particular employer is a sponsor of the Plan and, if the employer is a plan
sponsor, the sponsor’s address. |
|
Employer ID Number |
57-0868166 |
|
Type of Plan |
Flexible
compensation plan with options for health care expense reimbursement and
dependent care expense reimbursement accounts and pretax payment of premium
expenses |
|
Plan Number |
501 |
|
Plan Fiscal Year |
January
1 through December 31 |
|
Plan Effective Date |
JPS
Industries, Inc. Flexible Benefits Program was originally established May 9,
1988; amended and restated January 1, 1994, August 8, 1994, January 1, 2001
and January 1, 2004. |
|
Plan Administrator, Agent for Legal Service, and Named Fiduciary |
JPS
Industries, Inc. Park
Central One, Suite 202 555
North Pleasantburg Drive Greenville,
South Carolina 29607 (864)
239-3900 |
|
Plan Trustee |
None |
|
Plan Administration |
The Plan is administered
by JPS Industries, Inc. through an administrative services agreement
with: Blue
Cross Blue Shield of South Carolina Post Office Box 100237 Columbia, South Carolina
29202 (800) 300-5248 |